Sep 3
Federal and state grant compliance isn’t just about securing funding—it’s about keeping it. Under 2 CFR 200.334–200.338, federal grant recipients must retain records for at least 3 years after the final expenditure report. But that’s just the baseline.
📌 Key retention rules include:
- Audit or litigation? Hold records until resolved—even if it takes longer than 3 years.
- Real property & equipment? Retain records for 3 years after final disposition.
- State grants? Some states (like CA, TX, NY) require up to 10 years.
- Mixed funding? The longer retention period always applies.
- Formats? Paper, electronic, or microfilm—so long as they’re complete, accurate, and accessible.
💼 What needs to be retained?
Invoices, payroll, ledgers, bank statements, indirect cost proposals, program income documentation, and more.
🔍 How we help:
Our grant management and recordkeeping software BGAPS is built to simplify retention compliance. With automated timelines, secure digital storage, and audit-ready formatting, you’ll never lose sleep over missing documentation. Whether you're managing federal, state, or blended funding streams, our platform keeps your records organized, accessible, and defensible.
📣 If you're navigating complex retention requirements or preparing for an audit, let's talk. We help grant teams stay compliant, confident, and focused on impact.
🌐 www.grantmgt.com
